1st Shift Receptionist/Front Desk

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  • Location: Santa Ana, CA
  • Type: Inquiry
  • Job #301581
Position: Receptionist/Front Desk

Location: Santa Ana, California

Pay Rate: $18.00 – $21.00 per hr. DOE

Shift: 8:00am – 5:00pm; Mon-Fri

Position Description:
The Receptionist role will provide general support for the accounting department and front desk. Reporting to the Controller, this position will aid with data entry, report generation, accounts payable, and administrative duties within the accounting department. This position will also coordinate front desk tasks which include but is not limited to greeting guests, answering phone calls, accepting mail & packages and scheduling FedEx deliveries. The ideal candidate will be quick to learn and not afraid to self-teach & problem solve. This position will rely heavily on and work within the Deltek accounting software program and learn various department procedures & requirements. The Receptionist will communicate with all company departments and levels of associates and clients.

Essential Duties & Responsibilities
• Organization and maintenance of accounting department project files and documents.
• Monthly credit card reconciliation; maintain Accounts Payable email folder; complete check processing; enter Accounts Payable vouchers into accounting system.
• Set up new projects in accounting system and adjust project budgets when needed.
• Verifies and posts details of business transactions, such as ACH payments.
• Coordinate with accounting team to assist with flow of Accounts Payable and Accounts Receivable processes.
• Maintains accounting records by making copies and filing documents.
• Protects organization's value by keeping information confidential.
• Complete & coordinate front desk tasks by answering general phone calls, greeting guests, accepting mail & packages, sorting and distributing mail via inbox and/or scanning, assisting with FedEx shipping requests.
• Additional administrative support tasks as needed.

Minimum Education and Skills Experience
• 1-2 years of previous experience in an accounting support role preferred.
• 2+ years of previous experience with Microsoft Excel and Outlook programs preferred.
• Must be organized, dependable & self-starter with great attention to detail.
• Must be self-teaching & quick learner.
• Excellent verbal and written communication skills to foster professional & kind work environment; effective communication skills and relationship-building skills; ability to work in a team-oriented, collaborative environment; strong customer-service orientation.
• Professional written and oral communication skills; analytical and problem-solving abilities; ability to effectively prioritize and execute tasks in a fast-paced environment.

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