1st Shift Receptionist/Front Desk

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  • Location: Santa Ana, CA
  • Type: Contract
  • Job #302121
Position: Receptionist/Front Desk

Schedule: 8:00am – 5:00pm; Mon – Fri

Location: Santa Ana, California

Pay Rate: $18.00 – $21.00 per hr. DOE

Position Description:

  • Provide general support for the accounting department and front desk.
  • Aid with data entry, report generation, accounts payable, and administrative duties.
  • Coordinate front desk tasks: greeting guests, answering phone calls, handling mail and packages, and scheduling FedEx deliveries.
  • Work with Deltek accounting software and various department procedures.
  • Communicate with all departments, associates, and clients.

Essential Duties & Responsibilities:

  • Organize and maintain accounting project files and documents.
  • Reconcile monthly credit card statements, manage Accounts Payable emails, process checks, and enter vouchers.
  • Set up new projects and adjust budgets in the accounting system.
  • Verify and post business transactions, such as ACH payments.
  • Assist with Accounts Payable and Accounts Receivable processes.
  • Maintain accounting records by making copies and filing documents.
  • Protect confidential information.
  • Complete front desk tasks: answer phone calls, greet guests, handle mail and packages, sort and distribute mail, assist with FedEx shipping.
  • Perform additional administrative support tasks as needed.

Minimum Education and Skills Experience:

  • 1-2 years of experience in an accounting support role preferred.
  • 2+ years of experience with Microsoft Excel and Outlook preferred.
  • Must be organized, dependable, a self-starter, and quick learner.
  • Excellent verbal and written communication skills.
  • Strong customer-service orientation.
  • Ability to work in a team-oriented, collaborative environment.
  • Analytical and problem-solving abilities.
  • Ability to prioritize and execute tasks in a fast-paced environment.
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