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  • Job Title
  • Administrative Assistant
  • Location
  • Santa Ana
  • Job Number
  • 142086
  • State
  • California
  • Job Class
  • Temp to Hire
  • Category
  • Office Administration
Job Description

Title: Administrative Assistant

Location: Santa Ana, CA

Hours: 8am-5pm

Pay: $25-$27

JOB DUTIES:

The company is seeking a high-energy, well organized, personable Customer Service Representative to perform a variety of administrative and clerical tasks. Duties include customer service, filing, bookkeeping, and shipping.

RESPONSIBILITIES:

  • Answer phones, emails, and other inquiries directed to the company. Respond to customers in a professional and timely manner.
  • Generate and provide basic product pricing and quotations to customers via phone and email.
  • Generate and ship Return Authorizations for customers. Ship and track Return Authorizations daily.
  • Set up new customers correctly and manage customer email database
  • Collect shipping paperwork form Warehouse
  • Work with warehouse to determine status of orders for customers. Manage paperwork between warehouse and front office as needed.
  • Post bills to QuickBooks efficiently and correctly.
  • Mail Accounts Receivable invoices daily.
  • File Accounts Receivable invoices.
  • Match Purchase Orders, Packing Slips, Invoices and Checks for processing, payment and filing.
  • File Accounts Payable bills in an efficient and organized manner.
  • File Sales Orders once completed, invoiced and shipped.
  • Call customers and follow up regarding past due invoices.
  • Assist with shipping and sales, as needed.
  • Open Postal mail daily
  • Complete other special projects or tasks as assigned by Management.


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