Job Details

Jobs in the Kimco Spotlight

Apply Now
  • Job Title
  • Administrative Assistant
  • Location
  • Santa Ana
  • Job Number
  • 139716
  • State
  • California
  • Job Class
  • Temp to Hire
  • Category
  • Office Administration
Job Description

NOW Hiring ! Administrative Assistant

Pay: $22 per hr.

  1. Hours per week – 40 (Tues-Thurs in office, Mon/Wed Remote)- needs to have own computer and internet access
  2. Rate of pay - consistent with coordinator level $22 per hour (plus $50 month technology allowance)


    • Download and format spreadsheets from WordPress to be saved daily on the shared drive
    • Download and format applications and their supporting documents by creating applicant folders and saving them from email (along with attachments)
    • Send daily acknowledgment emails to new applicants and track those communications; answer emails and phone calls from potential applicants with questions.
    • Perform preliminary application review by researching the applicant’s geographical location, DUNS number, and website. Communicate with the Programs team if unable to determine eligibility for any applicants at this stage.
    • Sort applicants based on the first review (eligible or ineligible); update spreadsheets accordingly and enter notes to indicate reasoning; send appropriate communications to the applicants informing them of their status.
    • Perform secondary application review by opening and reviewing the documents submitted with the application; update spreadsheet to indicate which application components are incomplete or missing
    • Communicate with applicants to direct them in resubmitting the pieces of their applications that are incomplete or missing, track deadlines and resubmissions in the spreadsheets and save any new/updated documents in their files
    • Ultimately approve or deny applications and communicate those decisions to applicants
    • Create awardee lists and use Excel tools to ensure that no applicant is being awarded twice

To Apply:Email your resume for consideration smarin@kimco or call(909) 244-3969

About Kimco:

Kimco Staffing Services is a rapidly growing, award-winning staffing firm whose purpose is to add real value to our clients and candidates while"Changing lives, One Job at a Time."We have won Best Of Staffing Client and Talent satisfaction awards from Clearly Rated for the last 10 years. Only 2% of staffing companies nationwide receive this recognition! We support our teams, candidates, and clients with strong operational excellence and state-of-the-art industry software platforms

Return to Job Listings