Kimco is working on a wicked awesome full time temp to hire Executive Admin Assistant for our client, an Architectural firm in Riverside. Our client offers a beautiful Class A office space, solid benefits upon getting hired on and a stable work environment. Pay is $22-$25/hr, DOE.
This is a soup to nuts Executive Admin Assistant - from managing calendars for Executives, to booking travel, booking conferences, ordering lunches....you name it. Full details are below, respond back if interested! Full details are below:
Maintains strict confidentiality
Manages calendars for executives
Keeps executives well informed of upcoming meetings/events on a daily and weekly basis to ensure no calendar conflicts arise
Composes and prepares correspondence that sometimes may be confidential
Types reports, memos, letters and other documents using relevant computer software
Prepare agenda and take minutes of meetings as necessary
Will arrange complex travel plans for multiple executives and personnel
Will monitor and manage inboxes and emails; marks items that require actions and follows-up and tracks accordingly
Works closely and effectively with Principals, Associate Principals, Project Managers, and Executive Assistants to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
Provides a bridge for smooth communication between the Principals, Associate Principals, and Project Managers and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
Works independently on projects, from conception to completion, works under pressure at times to handle a wide variety of activities and confidential matters with discretion
Drafts and processes proposals, contracts and agreements following Ruhnau Clarke protocol.
Creates and updates spreadsheets for various projects as necessary
Book Conferences and required follow up to ensure successful event
Reads and analyzes incoming memos, submissions and reports to determine significance and plan their distribution
Orders lunches for meetings as necessary
Serves as back-up receptionist
Updates Google Docs as needed
Updates the Hub Planner with project schedules
Updates One Note as needed
Assists with general administrative functions and perform all other duties as assigned