We are looking for a reliable and precise individual to help properly maintain our payable information and handle front office tasks. The Accounting Clerk/Receptionist will perform accounting and clerical duties related to the maintenance and processing of accounts payable transactions and assist in invoicing functions. We are seeking an experienced candidate who has excellent communication skills, works independently, a positive attitude, and a strong work ethic.
·Enter both inventory and non-inventory invoices accurately into NetSuite ERP system using three-way match system.
·Communicate with vendors, buyers, and warehouse personnel concerning invoice discrepancies.
·Contact vendors to follow-up on invoices not received and/or to obtain account statement
·Respond to vendor inquires related to payment status
·Monitor payment agreements to find discounts that can be used to reduce invoice amounts
·Setup new vendors into NetSuite ERP system
·Assist accounting team with customer invoicing and light collections
·Handle incoming phone calls using multi-line phone system
·Greet clients and visitors.Manage visitor badges and maintains appropriate visitor records
·Performs administrative and clerical responsibilities, including maintaining files, office supply maintenance and ordering, organizing supply closet, coordinating lunches for in-office meetings, or other responsibilities as required and requested.
·Sorts and distributes incoming mail
·Communicates to janitor on office needs and requirements
·Excellent Communication Skills, both verbally and in writing
·Strong interpersonal skills for interacting with vendors, customers, and management
·Possess ability to handle sensitive and confidential materials with discretion.
·Solid attention to detail, organizational, and listening skills
·Punctual, with strong work ethic and positive attitude
·Must be able to multitask and work independently
·Strong Computer skills, proficiency in MS Excel, Word, and Outlook
·Knowledge of NetSuite a plus
·Knowledge of clerical and administrative procedures and systems such as filing and record keeping
Bachelor’s Degree in Accounting, Finance or related discipline, desired
2+ years experience in accounts payable
1+ years administration experience
Please submit resume in Microsoft Word format to firstname.lastname@example.org and follow up with a phone call 909-390-9881
About Kimco Staffing Services
With 30+ years of award-winning service in California, Kimco offers flexible employment options including temporary, contract and direct hire through our specialized practices: office professionals, accounting operations, technical support, and industrial staffing. Last year we filled more than 16,000 jobs.