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  • Job Title
  • EXECUTIVE ASSISTANT
  • Location
  • Irvine
  • Job Number
  • 118803
  • State
  • California
  • Job Class
  • Contract/Temp
  • Category
  • Office Administration
Job Description
Dynamic Real Estate Development Company in the Irvine Spectrum area is seeking a full time Executive Assistant to support 3 people (2 Attorneys and 1 Compliance Manager).
Hours are Monday-Friday 8-5, company offers full benefit package and free lunch daily.

DUTIES AND RESPONSIBILITIES:

  • Proficient with MS Office for typing reports, business letters, memorandums, presentations, and other correspondence. Some composing and/or transcribing of correspondence.
  • Attention to detail when updating contracts.
  • Schedule and coordinate meetings, appointments and possibly travel arrangements.
  • Assist in the preparation and processing of expense reports, vendor contracts, check requests and invoices.
  • Coding and tracking of budget item expenses.
  • Answering/ screening incoming telephone calls and greet/screen guests in a friendly, polite and professional manner.
  • Organize and maintain a central filing system.
  • Create and maintain reports on a weekly, monthly, and quarterly basis.
  • Assist in the coordination of meetings and events. Coordinate customer and executive receptions and luncheons.
  • Vacation Relief for other administrative assistants as needed.
  • Reception Relief as necessary.
REQUIREMENTS:
  • MUST LEGAL EXPERIENCE; SUPPORTING AN ATTORNEY OR IN A LAW FIRM
  • excellent communication skills, verbal and written, as well as strong organizational and interpersonal skills.
  • Deadline oriented with a professional attitude.
  • Intermediate to advanced PC skills Microsoft Word, Excel, PowerPoint preferred.
  • Good interpersonal skills and ability to communicate effectively.
  • Professional, conservative demeanor.
  • Must possess ability to handle priorities under pressure.
PREFERRED:
  • Some College
  • Legal or Paralegal experience
Please submit your resume for immediate consideration or call Trina at Kimco Lake Forest at 949-855-0300.



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